EVENT DETAILS
Please review this page every day prior to your shift for schedule updates and other information. Locate below the Clock-In/Out form current Schedule, dress code rules, and payment procedures.
25.06 Cognizant | JW Marriott
San Antonio, TX | May 16-21
San Antonio, TX | May 16-21
Show Dates & Time
Shift times vary by position
Please check your schedule daily before the shift start
Shift times vary by position
Please check your schedule daily before the shift start
Check-In Location:
The JW Marriott San Antonio Hill Country Resort & Spa
23808 Resort Parkway,
San Antonio, Texas, 78261
ROOM:
Grand Oaks Ballroom
The JW Marriott San Antonio Hill Country Resort & Spa
23808 Resort Parkway,
San Antonio, Texas, 78261
ROOM:
Grand Oaks Ballroom
Client:
Pacific Staging Company
On-site Contact:
Nick Morson
702-333-3248
Pacific Staging Company
On-site Contact:
Nick Morson
702-333-3248
Please arrive at least 15 minutes before your shift start time. In case being late, please contact the On-Site Contact listed above. In case of an emergency, please call the Labor Coordinator who booked you ASAP.
Be ON TIME!
NO DRUGS OR ALCOHOL
AV Labor Source has a ZERO TOLERANCE policy: Techs are not allowed to USE DRUGS or DRINK ALCOHOL during the scheduled shift.
SAFETY
Please notify AV Labor Source if you are being asked to do some UNSAFE task. Same if you notice any of our team members doing something UNSAFE.
BRING YOUR TOOLS
It’s tech’s responsibility to bring basic tools to each shift (IE- Multitool, C-Wrench, etc)
DRESS CODE
Setup / Strike Days:
Clean pair of BLACK pants or "Docker" style pants, with a BLACK "Polo" style collared shirt and BLACK shoes.
No rips in shirts or jeans. No shorts, no t-shirts, no sweats.
No rips in shirts or jeans. No shorts, no t-shirts, no sweats.
Show Days:
BLACK "Docker" style dress pants, with a BLACK collared dress shirt and BLACK shoes. Tie's are welcomed. NO KHAKI'S.
APPEARANCE code:
No Facial Jewelry
No Earrings in ears
If you have tattoos they must be covered by a sleeved shirt
Personal hygene MUST be maintained, and you must be clean and well groomed at all times.
No Earrings in ears
If you have tattoos they must be covered by a sleeved shirt
Personal hygene MUST be maintained, and you must be clean and well groomed at all times.
Clock-IN/OUT Form
Please use this form below to Clock IN/OUT
when you are working on-site without
AVLS Crew Lead or Labor Coordinator.
When Clocking out please select which lunch options you had during the day.
(Continue scrolling down to see the schedule for each day of the show)
when you are working on-site without
AVLS Crew Lead or Labor Coordinator.
When Clocking out please select which lunch options you had during the day.
(Continue scrolling down to see the schedule for each day of the show)
SCHEDULE
Please check your schedule daily to keep track of possible time and date changes!
The schedule updated on 5/2/2025.
(Scroll down the table to see the schedule for each day of the show)
The schedule updated on 5/2/2025.
(Scroll down the table to see the schedule for each day of the show)
Prompt Payment:
To ensure prompt payment, please send your invoice within 2 DAYS of the show ending to invoices@avlaborsourceinc.com! The payment will be processed within 15-25 calendar days from the day your invoice is received. **Include dates worked, and start/end times** into the invoice.
To ensure prompt payment, please send your invoice within 2 DAYS of the show ending to invoices@avlaborsourceinc.com! The payment will be processed within 15-25 calendar days from the day your invoice is received. **Include dates worked, and start/end times** into the invoice.
PAYMENT PROCEDURE:
WE CANNOT PROCESS PAYMENT WITHOUT AN INVOICE OR COMPLETED PAPERWORK:
- W-9 Form
- Subcontractor agreement
- ACH Request form
- Copies of the ID and voided check
All the booked techs have received an email with the On Boarding Paperwork form accounting@avlaborsourceinc.com. In order to process your payment we need your paperwork completed and sent the copies by email. All payments will be made via Electronic Check. Please DO NOT bring paperwork to the gig! Send all paperwork to accounting@avlaborsourceinc.com
CORONA VIRUS ALERT
Current situation with Corona Virus has affected the AV industry and keeps it unstable. AV Labor Source team’s number one priority is to ensure that events we work with do not get cancelled, but we are not able to fully guarantee that. Please be aware of the possibility of shows cancellation as it is ultimately out of our control. We will do our best to make sure everything goes as scheduled. You will be notified immediately if any changes occur. Please scroll down to locate the cancellation policy terms for you reference.
We appreciate your business with AVLS!
We appreciate your business with AVLS!
COVID - PREPARED!
Each tech is responsible for bringing all appropriate PPE for each shift. (Facemask, disposable gloves, and hand sanitizer) Everyone has to follow all precautions and safety rules indicated by the client & venue. Please contact the office if you have any questions.
CANCELLATION POLICY
AV Labor Source does our best to prevent shift cancellations. But there are situations that might be out of our control.
In case your shift gets cancelled,
please follow the policies below:
1) If your scheduled shift has been cancelled within 24 Hours of your CALL TIME and DATE, please invoice AV Labor Source for the full amount agreed for that shift.
2) Any scheduled shift cancelled PRIOR to the 24 hours mark will not incur on any cancellation fees or penalty’s.
3) Scheduled OT cannot be invoiced as a cancellation penalty or fee.
In case your shift gets cancelled,
please follow the policies below:
1) If your scheduled shift has been cancelled within 24 Hours of your CALL TIME and DATE, please invoice AV Labor Source for the full amount agreed for that shift.
2) Any scheduled shift cancelled PRIOR to the 24 hours mark will not incur on any cancellation fees or penalty’s.
3) Scheduled OT cannot be invoiced as a cancellation penalty or fee.
1. Definitions
1.1 AV Labor Source, Inc. 403 S Jones Blvd #4843, Las Vegas NV 89107
1.2 Completion of this document is an agreement between the Independent Contractor (Contractor) and AV Labor Source, Inc., (also named as ‘AV Labor Source’ and/or ‘AVLS’)
1.2 Contractor means the individual or entity shown as the contractor on the Subcontractor Agreement.
1.3 Services means any and all services set forth in the Subcontractor Agreement.
2. Payment for Services
2.1 Payment Terms: AV Labor Source will pay compensation to the contractor the sum shown as the Total compensation on the Subcontractor Agreement. This compensation shall be payable upon completion of the Services and within (30) business days of receipt of the invoice.
3. Contractor’s Status & Responsibility
3.1 Contractor Status: (initial the following)
- It is understood that Contractor is an independent contractor with respect to AV Labor Source, and not an employee of AV Labor Source.
- Contractor asserts that Contractor has a specific skill set and renders services on a specific project at a predetermined location for a specific term and for prices agreed upon in advance.
- Contractor is responsible for providing the materials necessary to complete the job satisfactorily, and will determine by which means the job is to be completed.
- It is understood that Contractor is not furnished with instructions by AV Labor Source to complete the job.
- It is understood that Contractor does not have a continuing relationship with AV Labor Source. The relationship is at irregular intervals, and is on project basis, or whenever work is available, Contractor is advised and should seek other work when not performing a job for AV Labor Source.
- It is understood that should the Contractor deem it necessary to hire assistance to complete the job that the hiring of additional personnel shall be at Contactor’s sole discretion and expense.
- Contractor certifies that they plan or already are working for multiple firms in the AV industry and do not offer his services exclusively to AV Labor Source.
- Contractor certifies that they can perform the services required by this contract without hiring the facilities of AV Labor Source.
- Contractor understands that they are responsible for their own business expenses and costs. Contractor understands that should he fail to complete the specific job for which he was hired then he may receive no compensation for the non completed work.
4. Work Product Ownership & Confidentiality
4.1 Work Product Ownership: The Services constitute a work made for hire under Section 101 of the Copyright Act (17USC&101). Full and exclusive rights and ownership in the Service and in any and all related letters patent, trademarks, copyrights, trade secrets, confidential information and any other proprietary rights which a Contractor possesses or is entitled to shall vest in and is hereby assigned to AV Labor Source as of the date of acceptance. Contractor shall retain no right, ownership, or title in the Services or in any related letters, patent, trademarks, copyrights, trade secrets, confidential information or any other proprietary rights. The parties hereto agree that the services and all such rights are being sold in their entirety to AV Labor Source for whatever use it desires, and nothing contained herein shall we deemed to construe a mere license or franchise in AV Labor Source.
Should AV Labor Source or any of its agents or representatives seek to obtain letters, patents, trademarks, or copyrights in any country of the world on all or part of the Services, Contractor agrees to cooperate fully in providing information, completing forms, performing actions and obtaining the necessary signatures or assignments required to obtain such letters, patents, trademarks, or copyrights. In the event AV Labor Source shall be unable for any reason to obtain Contractor’s signature on any document necessary for any purpose set forth in the foregoing sentence, Contractor hereby designates and appoints each of AV Labor Source and its duly authorized officers and agents as Contractor’s agent and Contractor’s attorney‐in fact to act for and in Contractor’s behalf and stead to execute and file any such document and to do all other lawfully permitted acts to further any such purpose with the same force and effect as if executed and delivered by Contractor.
4.2 Licenses to the extent, if any, that Contractor retains any right, title, or interest in the Services, Contractor hereby grants to AV Labor Source an exclusive non‐royalty bearing, transferable license in the Services for any and all purposes and uses.
4.3 Confidentiality: Contractor will not divulge, disclose, or communicate in any manner any information that is proprietary to AV Labor Source at any time, either directly or indirectly, to a person or entity, including Contractors agents, assigns, family or any other person not entitled to the information. Any doubts about the confidentiality of information should be resolved in favor of confidentiality. This provision shall continue in effect after the termination of this Agreement. Upon termination of this Agreement, Contractor will return to AV Labor Source all records, notes, documentation, and other items that were used, created, or controlled by Contractors for the purposes of this Agreement.
5. General
5.1 Assignment: Contractor may not assign or transfer its right or delegate its obligations under this Agreement without AV Labor Source’s prior written consent, which will not unreasonably be withheld. This Agreement shall be binding upon the successors and assigns of the parties hereto.
5.2 Entire Agreement: This Subcontractor Agreement and Subcontractor Agreement Terms and Conditions embodies the final, complete and exclusive understanding between the parties, and replaces and supersedes all previous oral or written agreements, understandings or arrangements between the parties with respect to the subject matter contained herein. This Agreement may not be modified or amended except in writing signed by each party hereto.
5.3 Waiver: Either party’s failure to enforce any provision of this Agreement shall not be construed as a waiver of that provisions and shall not affect the party’s right to later enforce such provision.
5.4 Severability: If any provision of this Agreement is held to be invalid by a court of competent jurisdiction, then the remaining provisions shall nevertheless remain in full force and effect. The parties agree to renegotiate any term held invalid and to be bound by the mutually agreed substitute provisions.
5.5 Effective Date: The effective date of this Agreement shall be the date on which the last party executed the Subcontractor Agreement.
CONTRACTOR TERMS AND CONDITIONS
304 S. Jones Blvd #4843
Las Vegas, NV 89107
Las Vegas, NV 89107
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